Free Race Director Checklists & Templates

Printable tools for race day, free to download

Whether or not you use Checkpoint, these are the sheets we wish every race director started with. Print them, adapt them to your race, and hand them to your volunteers.

Printable PDFs

Race Director Race-Day ChecklistFrom permits to cleanup, in one printable timeline. 2 pages.PDF Volunteer Briefing TemplateA fill-in page for each TA: location, hours, what to log, what to do if something goes wrong. 1 page.PDF Blank TA Check-In SheetA printable paper backup for any Transition Area. 1 page, landscape.PDF Sweep & Cleanup ChecklistPlan the sweep, clear the course, and log every checkpoint collected. 1 page.PDF

Tip: the PDFs download straight to your device. Fill the briefing template in by hand or in a PDF editor.

Guides that go with them

Volunteer Field Guide (Web Version)How volunteers sign in, run a TA, record checkpoints, fix mistakes, and get help.GUIDE Backup Check-In Sheets & TA One-PagersCheck-in sheets and one-page TA guides with assigned volunteers and your notes, printed from the app.GUIDE Sweep & Cleanup TrackingTrack course sweep and cleanup apart from race-day events.GUIDE Race Safety & Overdue-Team TrackingLast known locations, team flags, alerts, and a checklist for an overdue team.GUIDE

Using these with Checkpoint

Checkpoint prints backup check-in sheets directly from the race data you’ve already loaded, so you don’t have to fill in a blank template by hand. The templates above are for getting started, and for the parts of race day that live on paper. Race Ops is free for race directors through 2026. Starting in 2027, a $50/year subscription covers full access to the Race Ops platform for every race you direct. See Race Day Ops for everything included.

Want these built from your race data?

Race Ops is free for race directors through 2026. Tell us about your race and we’ll help you get set up.

Email us See Race Day Ops →