Course Sweep & Cleanup Tracking for Adventure Races

The race isn’t over when the last team finishes

Someone has to find every checkpoint, flag, and sign, make sure no team is still out there, and leave every Transition Area (TA) cleaner than they found it. It’s usually the most scattered and least-tracked part of race weekend, run from memory and a text thread by volunteers who have been up since dawn.

Cleanup tracked on its own

Checkpoint tracks sweep and cleanup separately from race-day events. During the race, volunteers see a clean view of check-ins, check-outs, and notes. Cleanup gets its own record, so it doesn’t clutter the screens people are using to keep teams safe.

Its own record

Sweep and cleanup are tracked apart from check-ins, check-outs, and notes.

A clean view for volunteers

People checking teams in aren’t scrolling past teardown tasks while the race is on.

What a good cleanup plan covers

Whatever tools you use, these habits keep a course clear and a land manager happy:

  • Assign sweepers by leg or area and name one sweep lead.
  • List every checkpoint and TA location with a photo and a person responsible for collecting it.
  • Agree when sweeping starts. Don’t pull a checkpoint until its cutoff has passed and teams are accounted for.
  • Confirm the last participant has cleared the course before you close any TA or stand down volunteers.
  • Collect everything, including tape and signs, and clean each TA. Pack out all trash.
  • Tell the land manager the course is clear, and report any damage.

Our own race rules ask racers to pack out all trash and follow the USARA Seven Principles of Leave No Trace. See the Adventure Racing Rules for how we handle it at MAFF.

Get the checklist

Sweep & Cleanup ChecklistPlan the sweep, clear the course, and log every checkpoint collected. 1 page.PDFRace Director Race-Day ChecklistFrom permits to cleanup, in one printable timeline. 2 pages.PDF

Included with Race Ops

Race Ops is free for race directors through 2026. Starting in 2027, a $50/year subscription covers full access to the Race Ops platform for every race you direct. See everything in Race Day Ops.

Keep going

Race Safety & Overdue-Team TrackingLast known locations, team flags, alerts, and a checklist for an overdue team.GUIDEBackup Check-In Sheets & TA One-PagersCheck-in sheets and one-page TA guides with assigned volunteers and your notes, printed from the app.GUIDERace Director FAQCost, offline use, devices, volunteers, safety, and cleanup: answered.FAQ

Close out race weekend cleanly

Race Ops is free for race directors through 2026. Tell us about your race and we’ll help you get set up.

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